Privacy policy
Draft template. This text has not been reviewed by a lawyer. Items in [square brackets] must be completed, and the whole policy approved by a qualified professional, before launch.
Who we are
HP Holidays & Travel is operated by [LEGAL BUSINESS NAME], [REGISTERED ADDRESS]. Contact: [PRIVACY CONTACT EMAIL].
What we collect
When you send a booking inquiry we collect:
- your name and phone number;
- your preferred travel date(s) and number of travelers;
- optionally, your email address and any message you write.
To limit spam we also keep short-lived counters that use a one-way hash of your internet address and of your phone number. We cannot read an address or number back from them, and they expire within a day or two.
How we use it
Only to answer your inquiry, confirm availability and pricing with you, and manage the inquiry. Submitting an inquiry does not create a booking. We do not sell your data or use it for advertising.
Cookies and tracking
Visitors receive no cookies and no analytics or advertising trackers run on this site. A session cookie is set only when staff sign in to the admin area. [If you add analytics later, update this section and add any consent notice your law requires.]
Who sees it
Authorised staff, through a private admin dashboard. Our service providers process it on our behalf: hosting and database [HOSTING PROVIDER], and, if enabled, email notification [EMAIL PROVIDER]. [List any other recipients, and any transfers outside your country.]
How long we keep it
[RETENTION PERIOD, e.g. inquiries kept for N months after closing.]
Your rights
You can ask to see, correct or delete the details you sent us by contacting [PRIVACY CONTACT EMAIL]. [Add the specific rights, legal basis and complaint route that apply in your jurisdiction.]